Expense Management
Capture every receipt on-site and link it to the right job automatically.
QuotCraft lets your team photograph receipts on-site and assign them to a project in seconds. The AI reads the receipt details and fills in the amount, supplier, and date. Every expense is linked to the job it belongs to, so your project costs are always accurate.
Receipt scanned
AI extracted all data
Supplier
Van Marcke Antwerp
Date
29 March 2025
Amount excl. VAT
€ 284.60
VAT 21%
€ 59.77
Total
€ 344.37
Project
Willems: Ph.3
Rexel: cable and conduit
De Smedt kitchen
€ 142.80
Fuel: work van March W4
Overhead
€ 68.40
Van Marcke: copper fittings
Willems Ph.3
€ 344.37
€ 1,840
Expenses this month
€ 720
Rechargeable to clients
No more lost receipts
Paper receipts get lost. Photographing them on-site the moment you pay takes five seconds. The image is stored permanently in QuotCraft, linked to the right job, and ready for your accountant.
Know your real project margin
QuotCraft shows the difference between what you quoted for materials and what you actually spent. When a project finishes, you see the real margin, not just the invoiced amount. This is the data that helps you quote better next time.
Rechargeable expenses
If you buy materials on behalf of a client, mark the expense as rechargeable. QuotCraft adds it to the next invoice automatically with the agreed markup, so nothing slips through.
What is included
- Photo receipt capture from the mobile app
- AI reads supplier, amount, date, and VAT automatically
- Assign expenses to a project and phase
- Categorise expenses: materials, tools, fuel, subcontractors
- Expense approval workflow for team spending
- Compare actual costs against quoted budget
- Export for accounting software or reimbursement
- Rechargeable expenses can be added to client invoices
No credit card required