Field Documentation
Photos, notes, and reports from every site visit, all in one place.
QuotCraft lets you and your team document every job with photos, voice notes, site reports, and inspection checklists. Everything is stored against the project it belongs to, timestamped, and accessible from any device. Share progress photos with clients directly from the app.
Laurent: Bathroom renovation
Before: old tiles
Demo
Pipes roughed in
Plumbing
Waterproofing applied
Wet room
Tiles laid: 60%
Tiling
Grouting complete
Tiling
+ 4 more
Boiler pressure was low on arrival: client informed. Topped up to 1.8 bar.
P. Janssen . 10:45
Phase 03 tiling at 65%. Extra adhesive needed: see expense logged.
P. Janssen . 14:20
Protect yourself from disputes
A timestamped, GPS-tagged photo taken before you start work is proof of the condition you found the site in. QuotCraft stores these permanently. If a client disputes work quality later, you have documented evidence.
Keep clients informed without extra effort
Share progress photos with your client through the portal. They can see that the job is progressing without you needing to call or send individual messages. Many clients find this transparency reassuring and it reduces chase calls significantly.
Professional site reports
Generate a PDF site visit report from your photos, notes, and checklist results in one click. These are useful for handover documentation, warranty records, and client sign-off on completed work.
What is included
- Upload photos directly from phone or tablet
- Voice-to-text notes with automatic transcription
- Before and after photos linked to project phases
- Site inspection checklists with pass/fail and notes
- Share selected photos and updates with clients
- Generate a site visit report as a PDF
- Offline mode for areas without signal
- Storage per photo stamped with GPS location and timestamp
No credit card required